Website Privacy Notice and Cookie Policy

The States (“The States”) is a global professional services firm focused on delivering consulting and Fractional Managing Director services for our clients. The States respects you and we are committed to honoring and protecting your privacy. The reason we collect your personal data is to improve our services to you. This Website Privacy Notice describes our approach to privacy and our practices regarding why we collect your personal data, what data we are collecting, how we process it and how you can manage and delete your personal data. If you have any questions or concerns about this Website Privacy Notice or your personal data, please contact us info@thestates.agency.com.
 

Where we determine the purpose and means of processing personal data, The States will be a controller. Where we act as a processor in our capacity of providing services to a customer, we will only process personal data in accordance with the instructions of the customer. The customer will be the data controller of that personal data and will be responsible to data subjects for the way in which their personal data is processed. Where applicable, in accordance with data protection laws we shall assist the data controller in effecting data subject rights.

 

What Personal Data We Collect and How We Collect It

The States, may at times collect your personal data in one of the following ways:

• By entering information such as your name, and email address, country of residence, company you represent, industry and details of an inquiry on our Contact page as well as other forms throughout our website, you enable us to respond to a general/ business inquiry made by you or on behalf of the company that you represent. If you wish to be contacted by telephone, we may also collect your phone number.

• The States use cookies and web beacons to collect data on how you use our websites. This may include for example information with respect to what The States websites you have visited, how long you stayed on them, which items you clicked on and your IP-address. To know more about our use of cookies, please see our Cookie Policy below.

• E-mail Communications: If you are a recipient of our marketing communications, we may track whenever you receive, open, click a link, or share an email you receive from The States. Please visit our customer privacy notice for further details. To unsubscribe from The States marketing communications, please visit our subscription center.

• Information from Other Sources: The States might receive information about you from other sources, such as public sources, social media, directories, registries to ensure the accuracy and completeness of your personal data.
   

Purpose and Lawful Basis For Processing Personal Data

• With your consent. Where we require your consent you will opt-in mechanisms and you have the ability to withdraw consent at all times.

• Where we need to perform the contract we are about to enter into or have entered into with you. For example, when we perform our services to you.

• Where we need to comply with a legal or regulatory obligation. This will include maintaining records, compliance checks or screening and recording (e.g. anti-money laundering, financial and credit checks, fraud and crime prevention and detection, trade sanctions and embargo laws). This may include automated checks of personal data you provide about your identity against relevant databases and contacting you to confirm your identity or making records of our communications with you for compliance purposes.

• Where it is necessary for our legitimate interests or those of a third party and your interests and fundamental rights do not override those interests. Our legitimate interest will include for example, market research purposes, marketing purposes and appropriate controls to ensure our website, processes and procedures are running effectively for the prevention and detention of against fraud and for IT security purposes. You can obtain further information about how we assess our legitimate interests against any potential impact on you in respect of specific activities by contacting us.

• If processing of personal data is subject to any other laws, then the lawful basis of processing personal data may be different to that set out above and in those circumstances will be based on national laws. The States shall only process the received information pursuant to pursue our legitimate business interests for example screening CVs of prospective candidates, establishing communication with prospective customers (whom you represent) and personnel with general/ business inquiries and to enhance our user experience. Please visit https://www.thestates.agency/privacy-policy to see our customer privacy notice.

• You also have the option to subscribe/opt-in to receive newsletters, thought leadership content and/or marketing collateral. You can always opt-out of such options using our subscription center or write to info@thestates.agency.com. The States shall adhere to your preferences.

Security

The States implements industry standard security measures to keep your personal data secure and confidential, including but not limited to:

• Restriction of access to your personal data to The States employees strictly on a need to know basis, such as responding to an inquiry or request.

• Implementation of physical, electronic, administrative, technical and procedural safeguards that comply with all applicable rules, laws, legislation and regulations to protect your personal data from unauthorized or inappropriate access, alteration, disclosure and/or destruction. It is important for you to protect against unauthorized access to your password and to your computer. Be sure to signout when you are done using a shared computer.

• The States employees who misuse personal data are subject to strict disciplinary action, as it is a violation of our Code of Conduct of The States.

Who We May Share Your Personal Data With

• The personal data The States collects from you is stored in one or more databases hosted by third parties. These third parties do not use or have access to your personal data for any purpose other than cloud storage and retrieval.

• Where required or permitted by law, information may be provided to others, such as but not limited to regulators, under legal process, enforceable government directives.

• From time to time, The States may consider corporate transactions such as a merger, acquisition, reorganization, asset sale, or similar. In these instances, we may transfer or allow access to information to enable the assessment and undertaking of that transaction. If we buy or sell any business or assets, personal data may be transferred to third parties involved in the transaction. In these instances The States will continue to ensure your personal data is protected and private, and The States will give any impacted data subjects notice before any personal data is transferred or subject to a different privacy policy.

Existence of Automated Profiling

The States uses automated profiling in limited circumstances relating to email campaigns. As part of our email campaigns, we may track when you receive, open, click a link, or share an email you receive from The States using a The States managed automated solution. The automated solution profiles the information tracked to evaluate your interest in The States’ service offerings and/or promotions. This enables us to identify and target potential customers and/or business partners and aims to provide you with relevant and timely content based on your indicated interests.

Data Subject Rights

You may have certain rights relating to your personal data. These include the right to:

• Request access to your personal data and request details of the processing activities conducted by The States.

• Request that your personal data is rectified if it is inaccurate or incomplete

• Request erasure of your personal data in certain circumstances.

• Request restriction of the processing of your personal data in certain circumstances.

• Object to the processing of your personal data in certain circumstances.

• Receive your personal data provided to us as a controller in a structured, commonly used and machine-readable format in certain circumstances.

• Object to, and not to be subject to a decision based solely on, automated processing (including profiling), which produces legal effects or significantly affects you.

• Withdraw your consent provided at any time by contacting us.

• To exercise the rights outlined above in respect of your personal data you may write to us at info@thestates.agency.com.

If you are a California resident, you may have certain rights relating to your personal data provided under the California Consumer Privacy Act (CCPA):

• The right to know what information The States collects and discloses.

• The right to access what personal information has been collected about you by making a proper Verifiable Consumer Request (VCR). Through a VCR, you may request:

• The categories of personal information collected about you in the preceding 12 months;

• The categories of sources from which personal information is collected; the business purpose for collecting personal information;

• The categories of third parties with him The States shares personal information; and Specific pieces of personal information collected about you.

• The right to request deletion of personal information that has been collected about you, subject to certain exceptions.

• The right to request that your personal information be transferred to a third party.

• The right to non-discrimination against you for exercising any of the rights listed above.

• The right to non-discrimination against you for exercising any of the rights listed above.

• The States does not sell personal information as defined in section 1798.140(t) of the CCPA. The States also does not sell the personal information of children under age 16 without affirmative authorization.

The States will respond to a VCR within 45 days. Should we require more time, The States will notify you of the extension period and the reason for the extension in writing. To the extent possible, we will provide you with your personal information in a format that you can share with other businesses. To exercise your rights with respect to your personal information, you may submit a Verifiable Consumer Request by emailing info@thestates.agency.com.
 

Residents of Canada have rights under the Personal Information Protection and Electronic Documents Act (PIPEDA) or if applicable, certain provincial laws:

• The right to know why your personal information will be collected, used, and/or disclosed.

• The right to withdraw consent (where consent was required) to the collection, use, disclosure of your personal information at any time, subject to legal and contractual restrictions and reasonable notice.

• The right to require that your personal information is accurate, complete, and up-to-date. If the information is inaccurate, incomplete, and/or out-of-date, you have the right to request that it is corrected.

• The right to request access to your personal information, subject to exceptions set out in applicable privacy legislation.

• The right to address a challenge concerning compliance with the above rights to the designated individual accountable for The States’ compliance.

 

Contact Us

If you have any questions or concerns as to how your data is being processed, you can contact us by writing to info@thestates.agency.com

 

Changes to our Website Privacy Notice

This Website Privacy Notice was last updated in September 2024 and The States will notify you of changes we may make to this privacy notice where required, however we would recommend that you look back at this notice from time to time to check for any updates.